Attendance (Beta) Features Overview: What You Need to Know

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    Managing workforce attendance isn’t just about tracking who’s in or out — it’s about ensuring operational accuracy, employee fairness, and organizational compliance. The Attendance module gives you everything you need to confidently manage attendance across teams, locations, and working styles.

    Whether you're managing a distributed workforce, operating across multiple time zones, or simply want to reduce manual overhead, the Attendance tools are designed to:

    • Automate routine scheduling and tracking
    • Customize policies to reflect your unique workplace rules
    • Empower employees to take action through self-service
    • Resolve exceptions and disputes quickly and transparently
    • Gain visibility into attendance, leave, and overtime patterns

    Core Features Breakdown

    🗓 1. Shift Scheduling & Planning

    Plan shifts with clarity and flexibility—across teams, time zones, and roles.

    • Centralized schedule management for multiple time zones
    • Assign and customize employee shifts (individually or in bulk)
    • Automate recurring rosters for long-term efficiency

    📍 2. Working Location Assignment

    Ensure every shift happens in the right place.

    • Assign one or more eligible work locations per employee
    • Define locations per day to ensure operational coverage across all sites

    ⚙️ 3. Attendance Policy Setup

    Tailor how attendance is tracked and enforced.

    • Define rules for attendance validation
    • Customize employee views based on client-specific needs (ESS settings)
    • Set up conditions for exceptions (e.g., WFH, location changes, schedule edits)

    📲 4. Attendance Record Process

    Multiple ways for employees to log attendance—accurately and easily.

    • Clock in/out via mobile app
    • Clock in/out via tablet app
    • Late tagging for accountability
    • Break recording for compliance

    🏖 5. Leave Management

    Let employees manage time off with clarity and structure.

    • Customizable leave policies with multiple rule sets
    • Employees can submit leave requests directly via self-service

    ⏱ 6. Overtime Management

    Stay fair and compliant with clear OT workflows.

    • Define overtime policies based on custom rules
    • Employees can request overtime via self-service

    🚨 7. Exception Handling in Attendance

    Handle real-life scheduling changes and disputes efficiently.

    Employees can request:

    • New or modified work schedules
    • Changes to their working location
    • Backdated clock-in/out entries
    • Dispute of attendance status
    • Dispute of overtime duration

    ✅ 8. Approval Management

    A unified dashboard for managers and HR to act fast.

    • View pending approvals across attendance, leave, overtime, and disputes
    • Multi-layer approval support for complex workflows
    • Approve or reject in bulk or case-by-case

    📊 9. Employee Attendance & Overtime List

    A centralized view to monitor and review employee attendance records and related activity.

    This feature provides a detailed, date-based list of each employee’s attendance and request records—perfect for HR teams, team leads, and managers who need to review work patterns, track attendance behavior, and handle compliance checks efficiently.

    🧾 What’s Included:

    1. Daily Attendance Breakdown (Per Employee):
      For a selected date, you’ll see a summary of:
      • Status: (e.g., Present, Late, Absent, On Leave, WFH)
      • Check-In Time: Exact time the employee clocked in
      • Check-Out Time: Exact time the employee clocked out
      • Location: Where the check-in/out occurred (based on assigned or detected location)
      • Tags & Marks: System-generated or manually tagged notes, such as:
        • “Late arrival”
        • “Manual adjustment”
        • “Outside geofence”
        • “Approved backdate”
    2. Overtime Requests (Non-Pending):
      • Displays all approved or rejected overtime requests.
      • Useful for payroll processing, dispute checks, or verifying extra hours worked.
      • You can filter by employee or date range to focus on specific activity.
    3. Dispute Requests (Non-Pending):
      • Shows disputes that have been resolved (either accepted or rejected).
      • Includes disputes related to attendance status or overtime durations.
      • Ensures all resolved cases are trackable and auditable.
    4. Leave Requests (Non-Pending):
      • View leave requests that have already been approved or rejected.
      • Helps managers track leave trends and HR audit past decisions.
      • Only resolved requests are shown here to avoid clutter.