How to Assign Approval Line to Employee

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    This article explains how to assign an Approval Line to an employee in Staffinc Suite. Approval Line allows admins to define who is responsible for approving an employee’s requests, such as Leave, Overtime, or Dispute requests.

    In Staffinc Suite, each employee can have a different approval line. This ensures that every request is routed to the correct admin, supervisor, or team leader based on the employee’s reporting structure.

    What Is an Approval Line?

    An Approval Line is a designated admin, supervisor, or team leader assigned at the employee level. This assignment determines who will receive and process approval requests submitted by the employee.

    Approval Line is commonly used in organizations where:

    • Different teams report to different supervisors
    • Approval authority varies by department or role
    • Requests must follow a clear reporting hierarchy

    Step-by-Step: Assign Approval Line to an Employee

    1. Log in to Staffinc Suite using an admin account.
    2. Open the Employee List menu and select the employee you want to update.
    3. Navigate to the employee’s Details page.
    4. In the Profile section, click Edit.
    5. Locate the Approval Line data field.
    6. Select the appropriate admin, supervisor, or team leader who will act as the employee’s approver.
    7. Click Save to apply the changes.

    Once saved, the approval line will be immediately active for that employee.

    How Approval Line Is Used in the Approval Process

    After an Approval Line is assigned:

    • Any Leave, Overtime, or Dispute request submitted by the employee will follow the configured approval workflow.
    • If an approval layer uses Approval Line, the system will automatically route the request to the assigned approver’s email account.
    • This ensures that only the correct approver receives the right to approve or reject the request.

    Key Points to Note

    • Approval Line is configured per employee, not globally.
    • Different employees can have different approval lines, even within the same company.
    • Approval Line data in the Employee Database is used by the Master Approval Rule Configuration.
    • When an approval rule includes Approval Line as one of its layers, Staffinc Suite will refer to the assigned admin’s email address for that specific employee.

    Benefits of Using Approval Line

    By assigning Approval Line correctly, your organization can:

    • Ensure approval requests reach the right decision maker
    • Reduce approval delays and misrouted requests
    • Maintain a clear and auditable approval hierarchy
    • Support scalable approval workflows across teams and departments

    Proper Approval Line configuration helps keep approval processes accurate, efficient, and aligned with your organizational structure.