How to Do Approval for Pending Attendances

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    This guide explains how to approve or reject Pending Attendances in Staffinc Suite using the dedicated Pending Approval menu. It allows managers to validate attendance data that is flagged for manual review.

    Step-by-Step Guide:

    1. Navigate to the “Pending Approval” Menu
      From the left-hand navigation bar, click “Attendances”, then select the “Pending Approval” sub-menu.
    2. Select the “Attendances” Tab
      On the Pending Approval page, click the “Attendances” tab to view records that require approval.
    3. Review Attendance Records
      You will see a list of employees with pending attendances. Each entry includes:
      • Employee name
      • Schedule date and time
      • Any Marks and Tags attached to the attendance that triggered manual approval
    4. Click “View Detail”
      On a selected row, click “View Detail” to open the full attendance record.
    5. Validate the Details
      In the detail view, review:
      • Check-in and check-out times
      • Selfie verification images (if applicable)
      • Any attached Marks and Tags
    6. Approve or Reject the Record
      Click:
      • “Approve” to accept the record
      • “Reject” if the entry is invalid. You may need to provide a rejection note.
    7. Attendance Status Is Automatically Updated
      Once the action is taken:
      • If approved, the attendance status will be updated to “Present”, confirming that the employee’s attendance is officially recorded.
      • If rejected, the status will become “Absent”, indicating that the attendance entry is not accepted into the final attendance log.

    Reviewing and approving pending attendances ensures only accurate and validated data is recorded. This supports compliance, transparency, and smoother HR operations in Staffinc Suite.