How to Do Approval for Pending Leave Requests

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    This guide explains how to approve or reject Pending Leave Requests in Staffinc Suite via the Pending Approval menu. Leave requests may go through multi-layer approval lines, where each approver layer must sequentially take action before a request is finalized.

    Step-by-Step Guide:

    1. Navigate to the “Pending Approval” Menu
      From the left-hand navigation bar, click “Attendances”, then select “Pending Approval.”
    2. Select the “Leave Requests” Tab
      On the Pending Approval page, open the “Leave Requests” tab to view all leave requests requiring your approval.
    3. Review Leave Request Records
      You will see a list of employees with pending leave requests. Each entry includes:
      • Employee name
      • Leave date range
      • Type of leave (e.g., Annual, Sick, Unpaid)
      • Any notes or attachments provided by the employee
    4. Click “View Detail”
      Click “View Detail” on a request row to open the full leave request record.
    5. Validate the Details
      In the detail modal, review:
      • Leave type and duration
      • Reason or note
      • Approval history (if prior layers have acted)
    6. Approve or Reject the Request
      Click:
      • “Approve” to forward the request to the next layer (if not the final layer)
      • “Reject” to stop the request entirely (it will be finalized as Rejected immediately)
    7. What Happens After Action Is Taken
      • If Approved:
        • The request remains in Pending status and moves to the next approver if there are more layers.
        • Once approved by the final layer, the request is finalized:
          • If it’s paid leave, the employee’s leave balance is deducted and their attendance status becomes “Paid Leave.” The same logic applies for Sick Leave.
          • If it’s unpaid leave, no balance is deducted but the attendance status becomes “Unpaid Leave.” The same logic applies for Sick Leave.
      • If Rejected (from any layer):
        • The request is immediately finalized as Rejected, regardless of pending approvals from other layers.
        • No balance deduction or attendance change occurs.

    The multi-layer approval system ensures all leave requests go through structured review. Staffinc Suite tracks each stage, ensuring that leave entitlements, attendance updates, and team visibility are all synchronized accurately.