Information About Multiple & Single Approval Process

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    This article provides an overview of the two available approval methods in Staffinc Suite: Single Approval and Bulk Approval. Both are designed to streamline decision-making for Pending Attendances and Pending Leave Requests, offering flexibility for individual or mass actions by HR teams and supervisors.

    🔹 Single Approval Process

    In the Single Approval Process, the approver reviews and takes action on one attendance record or one leave request at a time. This is ideal for detailed verification or handling unique cases.

    Key Features:

    • Approvers can review detailed information, such as:
      • Attendance timestamps and selfies (for attendances)
      • Leave type, duration, notes, and approval history (for leave requests)
    • Custom approval or rejection notes can be added per record.
    • Leave requests can be approved as either Paid or Unpaid depending on case-by-case evaluation.
    • Rejection decisions can include personalized comments or required revision instructions.
    • Update Tag(s) & Mark(s) of an attendance record.
    Single Approve an Attendance Record
    Single Approve a Leave Request

    🔹 Multiple (Bulk) Approval Process

    The Bulk Approval Process enables you to select multiple records and apply the same decision across all. It’s best used for routine or high-volume reviews.

    Important Highlights:

    • Same approval/rejection note will be applied to all selected records.
    • For leave requests:
      • The same leave approval type (Paid or Unpaid) is applied to all selected entries.
      • If using Need Revision, the same revision instruction applies to all selected records.

    🔁 Multi-Layer Approval Logic for Leave Requests

    Whether using single or bulk approval, leave requests in Staffinc Suite may be part of a multi-layer approval line:

    • The first-layer approver acts first.
    • If approved, the request passes to the next approver layer.
    • Final decision is only made by the last-layer approver:
      • If approved as Paid Leave, the leave balance is deducted and attendance marked Paid Leave.
      • If approved as Unpaid Leave, no balance is deducted but attendance is marked Unpaid Leave.
    • If rejected at any layer, the request is immediately finalized as Rejected (no balance change or attendance update occurs).

    Staffinc Suite’s dual-mode approval system ensures flexible and scalable workflows for both detailed and batch processing. Understanding the rules for bulk notes, unified approval types, and multi-layer logic helps teams handle approvals accurately and efficiently.